A staff scheduling calendar for your whole team.
A staff scheduling calendar with a column per person, built from everyone's hours, time off and breaks.
- A column per person
- Rotating schedules and time off
- Recurring bookings, with clashes flagged
Built for a team,
not just one diary.
Pick a part of it.
Your whole day, at a glance.
Every booking, its status and what's next, for everyone on today.
- Day, week and month views, with a staff filter.
- Check-in: change services and add-ons when they arrive.
- Complete a booking straight into its invoice.
Everyone's real week.
Bookings only go where someone is actually working.
- Rotating schedules, like alternate weekends.
- Time off and changed hours, one-off or repeating.
- Holidays as single dates or ranges, repeating every year if you like.
Book the next six in one go.
Recurring appointments software, with the clashes caught first.
- Every 1 to 12 weeks, up to 26 visits at once.
- A preview of every date before anything is booked.
- Clashes flagged, so nobody is double-booked.
Everyone knows where things stand.
Confirmed, checked in, ready, completed, and every change on record.
- Cancelled, no-show or voided when plans change.
- A "Ready" message for drop-off businesses, by text, email or WhatsApp.
- Full history: who changed what, and when.
A multi-staff booking system
that fits how you work.
Every setting below changes the times customers can book, on your website and with your AI receptionist.
A column per person
Day view with a column for each staff member, plus week and month views and a staff filter.
Weekly schedules
Each person's own week, including rotating schedules such as alternate weekends.
Time off and changed hours
Per person, one-off or repeating. Business holidays can repeat every year.
Buffer time
A gap after each service to clean up or reset, kept free automatically.
Two booking styles
Time slots per person for appointments, or a set number of bookings per hour for classes and drop-offs.
Recurring appointments
Every 1 to 12 weeks, up to 26 visits at once, with a preview that flags clashes before they're booked.
A cancellation window
Customers can't cancel late online. Mark a no-show and the fee is charged to their saved card, after any deposit.
Keep the regulars
Staff can stop taking new clients and still keep their existing ones.
Prices per person
A senior stylist can charge more, and take longer, for the same service.
Phone call or walk-in? Add it in a few taps, with several services, extras and discounts in one booking.
A booking is only
the beginning.
The calendar is where every booking lands. Here's what happens next, on its own.
One calendar
for the whole team.
How a staff scheduling calendar built for appointments compares with a shared calendar app.
| Compared on | FreshBookings calendar | A shared calendar app | A paper diary |
|---|---|---|---|
| Each person's hours and time off | Built in, and used for booking | Separate events | Pencilled in |
| Buffer time after services | Automatic | By hand | By hand |
| Online booking | Only free times are offered | Not built in | No |
| Recurring visits | Up to 26, with clashes flagged | Repeats, without clash checks | Written in one by one |
| What happened to a booking | Full history of every change | Partly | No |
General patterns, not any one product.
Goes well with
Set up in three steps.
Sign up in a minute. A guided setup walks you through the rest, and every step can be skipped and finished later.
Find your business on Google
Search for it on Google Maps and your details are filled in for you.
Add your services and hours
Pick your type of business, add what you offer, and check your opening hours.
Paste the form on your site
Copy two lines into your website. Try it first with the preview in settings.
All of it, in one place.
From the first booking to the payroll report. Every feature here works today.
Get booked
- Booking form on your siteSits in your page. No customer login.
- AI receptionistAnswers questions and books, day and night.
- Your own questionsText, dropdown, date, yes/no and more.
- Approve bookings firstOnline bookings can wait for your OK.
- Know where bookings come fromUTM tags, referring site and device.
- Calendar inviteAdd to Google Calendar or download .ics.
Run the day
- CalendarDay, week and month, a column per person.
- Check-in to completedClear statuses, and change services on arrival.
- Recurring bookingsUp to 26 visits, with clashes flagged first.
- Automatic reminders24 hours and 1 hour before, by text, WhatsApp or email.
- Two-way textsCustomer replies land in your Inbox.
- Alerts on your phoneNew bookings, requests, cancellations, messages.
Get paid
- Invoices from bookingsComplete a visit and the invoice is ready. PDF too.
- Tax your wayIncluded or added on top. GST codes for India.
- DepositsA fixed amount or %, paid when they book online.
- Card on fileSaved with Stripe, charged only if they don't show.
- Record any paymentCash, card, UPI or online, including part payments.
- TipsSuggested amounts, tracked per staff member.
- Card surchargeAn optional % on card payments, never on cash.
- No-show feesPre-filled, and charged to the saved card.
Bring them back
- Follow-upsWho is due back today, cleared when they rebook.
- Prepaid packagesBundles of sessions, valid for a set time.
- Punch cardsBuy X, get Y free.
- CouponsLimits, minimum spend and expiry dates.
- Referral programCredit for them, a discount for their friend.
- ReviewsHappy customers sent on to Google, Facebook or Yelp.
Run the business
- Customer recordsHistory, notes, packages and lifecycle stages.
- SegmentsGroup customers by visits, spend or recency.
- Staff and rolesOwner, Admin and Staff. Prices and commission per person.
- Time clock and payroll reportHours, commission and tips per person.
- Retail productsStock in batches, sold on the invoice.
- Dashboard and 14 reportsMost of them export to CSV.
- 16 currencies
- Any timezone
- Sign up from your Google listing
- Import customers from CSV or Excel
- Installs like an app
- Address autocomplete
About the calendar.
Straight answers, including what FreshBookings doesn't do yet.
Can each staff member have their own schedule?
Yes. Every person has their own weekly schedule, including rotating ones like alternate weekends, plus their own time off and changed hours, one-off or repeating.
How do recurring appointments work?
Book a visit every 1 to 12 weeks, up to 26 visits at once. A preview shows every date first and flags any clash before anything is booked.
Can I drag and drop bookings?
Not yet. To move a booking, open it and change the time. The customer is told about the change automatically.
Does it work for classes or drop-offs?
Yes. Choose the capacity style, and the calendar takes a set number of bookings per hour instead of one per person.
Can staff see each other's calendars?
Staff see only their own calendar and customers. Owners and admins see everyone, with a filter by person.
Does it support more than one location?
FreshBookings is built for one location per business, from a solo owner to a full team. Mobile businesses can cover areas by postal code.
Your next booking
starts here.
Get FreshBookings for your business, from the first booking to the next one.
- No account needed to book
- AI receptionist included
- No message credits to buy